Drives collaboration: By providing centralized access to the tools and information workers need to perform their jobs, employees can find what they need and work better as collaborative teams. Its always a good idea to pilot your intranet before going live. Intranets have now been around since the 1990s. A wide variety of industries from only four countries were represented this year. Breadcrumbs, as they are called, then identify where the page fits in the intranet information architecture. And its the same simple process to change any of the settings on your page. Page header images and banners at the top of each page are a great design feature. Not only will the intranet be cumbersome to use, but it will also be challenging to navigate. Staff use it to keep updated on their favorite #channels and tag their colleagues to alert them to important information. and In this chapter, we take a look at best practice intranet design. A common feature in best-of-breed intranets, site maps ensure content is well organized, and the information flows logically. To ensure that the right information reaches your workers, use an analytics platform that will collect data about user engagement. We discuss how to keep your intranet engaging. The information in each expanding text area doesnt load until the user clicks the chosen product. HR will have a parent page, which will be the gateway to all HR informationand data. Keep it simple and avoid using jargon or technical language. We start this chapter by looking at best practice trends in IA. Keeping it simple and straightforward for end users is more likely to result in an intranet that is popular with staff and gets used on a daily basis. Its also a popular tool with recruits, and many companies have made it part of the onboarding process. Frequently used quicklinks include the following: Some intranet designers provide customizable quicklinks lists. To maintain this sense of ownership and involvement post-launch get staff members involved in generating and editing content. have a countdown to launch day. The homepage also has a brief mission statement. Colorful and bright, the impact is immediate, and it draws you into the site in an engaging way. For example, the intranets typeface, font size, and color scheme may come across differently on a mobile device. Use the in-built graphics and layout or adapt the template and upload your own images. Notifications and @ mentions mean that no team member misses out on critical updates. Instead, include real photos of workers or situations and settings relevant to your employees. Some ways to improve your website announcement email subject line include: Telling people exactly what they get when they open your emails. The desire for its use was that incorporating both hardware and procedures into business offices would produce efficiency, improve productivity, store vital company information . Focus on user experience. Check out MyHubs Resource section for more guidance on the custom CSS feature. For example, individual departments can upload important documents, leadership can make announcements, and product teams can share launch updates. Whatever method you use for site navigation, here are the essential things to remember: We touched on this briefly in chapter five. Intranet designs look and work differently on mobile devices. The main button the call to action invites employees to access online chat. Select from a wide range of options to develop a unique solution relevant to your business. Streamline approvals and business processes with digital workflows. In this post you'll learn: What an announcement email is and what you should include in one 20 examples of great launch emails (with takeaways) to inspire your own campaigns How to time an automated product launch email . The current work environment is radically different compared to 20 years ago or so. Unites geographically dispersed teams: Companies now use intranets to connect remote employees, field-based teams, and satellite offices. Provides complete control over your intranet design. The new site launch is available and the URL is www.brainvire.com. Join so many other talented HR professionals by contributing to the HR Cloud blog. Why HR Intranet Is Important More Than Ever. What Is an IntranetAnd Why Should You Have One? If its not readily apparent, then you probably need to head back to first base. And thats why accurate, descriptive headings are so important. Highlighted in this example are just a few of the wide range of choices available. It doesnt always have to be about words. Whats more, if theres an internal restructuring, then the intranet also has to be reconfigured. In the example below, workers can log in using their Google or Office 365 password. The intranet will be the go-to platform for staff. You will find lots more tips and advice on intranet design within our blog. One of the keys to working more efficiently is to get a single communication system. Try and design the intranet with the six, six rule in mind: a maximum of six pages with six items of content on each page. Having a dynamic intranet is an important advantage because the parallels between superior employee experiences and business performance are striking. Adding their first name in the subject line to keep them engaged. Intranet uses relevant to support may include: Easy reporting procedures for when things go wrong. However, often its a different story with their internal versions. Here are a few ideas to consider for the pre-launch period, as well as your official website redesign announcement and monitoring reactions in the following weeks: 1. Conversations are automatically stored, and a powerful search makes it easy to locate that vital piece of information when you need to. And it promotes a friendlier, more people-focused company culture. White-labeled means that you can completely brand your intranet portal, to the point that it looks like your organization is the original owner and designer of the platform. The intranet simplifies access and makes it easier to share data and information across these platforms. Fully customizable intranet templates save time and hassle. Sometimes dismissed as ancient relics, company intranets have come a long way since their first appearance in 1994. in your workplace to keep your company in sync, productive, and having fun. As an employer, sending your team the retirement announcement email to inform them about their colleague . Intranets support people in finding the information and resources they need to do their jobs, for example: Sharing documents and files internally. This feature is handy in the context of mobile intranets with their smaller screens and touch functionality. Simple, straightforward administration tools are a must. An internal job posting email template. Diagrams, photos, images, infographics are all useful ways to add visual appeal to your site. Employees can personalize their shortcut links to their own preferences and needs. 9 Company Intranet Examples. Click the "+" sign, then choose List. Use graphics to make your email more engaging: For example, if your dog food company is launching a new product, you can add the product's . Check out the example below for some ideas to get started. A staff directory connects employees right across your organization, including remote or non-desk workers. Go virtual! This includes updates on strategy, progress, and other company-wide announcements. What lessons can we learn from the most successful intranets? However, these can also quickly become unwieldy with big, long descriptions. Announcement Email Sample with Example. A great example of how to do it is shown below. Have a countdown for "something big" happening on launch day, but don't tell them what it is. All you need to do is select the appearance tab and click on the color you want from the palette. 1. Quizzes, surveys, blogs, chat rooms and social intranet features are all ways to make the intranet more fun for end users. Nowadays, its essential to have a mobile-responsive intranet. Writing content for the intranet that is engaging is an art form in itself, but the secret is to keep things short and concise bite-sized pieces of information with an option for to click for more detail is the way to go. 3 Company Intranet Examples and How They Improve Company Culture (Plus Benefits of Integrating A Company Intranet), specific examples of how a few industry-leading companies are using the, in innovative new ways. We all know that paper-based or emailed forms can be a bit of a headache. Regularly reviewing content to ensure its still relevant and up to date is another critical aspect of intranet management. So, if you need to concentrate on that vital task, you can do so without any distractions. New team members will be grateful they wont have to remember every colleagues name and job title from day one. Employee profiles help workers to get to know each other, especially during onboarding. Upload files, videos, and images. Include intranet employee profiles that highlight workers' knowledge and expertise. Each page serves a specific purpose. So what does a well-designed intranet look like? The feelings are mutual: Companies that provide a better experience are perceived as a better place to work. Instead of always using text hyperlinks (for example, click here), think about using images that act as links. Many companies make extensive use of employee profiles as a platform for promoting joint working and inter-team collaboration. To create a web part, from any site or page in SharePoint, click Gear Icon > Add an app. Press Ganey, the leading Human Experience (HX) healthcare performance improvement company, offers an integrated suite of solutions that address safety, clinical excellence, patient experience and workforce . This enables connected workflows and easy data retrieval. And you can easily turn notifications on and off. 2. And working on a corporate-wide strategy is a whole lot easier. An Intranet is an internal hub used by companies to store important information, communicate with employees, increase employee advocacy, streamline key processes, and encourage team collaboration. Example #1: Announcements in the technology industry. And use your imagination in considering other media to get your message across. Launch video. The standard 9 to 5 office worker is fast becoming a thing of the past. User colors and different fonts and font sizes to highlight the main headings from sub-headings. In creative social intranet go on to the dashboard Click on add post Then click on add announcement Tag the employees, select privacy if it's for a specific group, add a start date and end date And press submit to send he announcement. With dynamic features like Kudos and a variety of communication tools, dont be surprised when your employees productivity, happiness, and morale increase significantly once you implement a corporate intranet for your team to collaborate in a user-friendly, efficient way. Embedding the spreadsheet within your intranet means the user has a live view of data entered without having to find the file. Push notifications: Instant alerts help workers see new updates, including new project assignments or tasks, content updates, and specific conversation threads. Transform your company culture, cultivate your people and help retain the highest performing talent. Get staff members involved from the get go. Profile give managers the ability to talent scout. . Keep the navigation intuitive and straightforward to avoid a frustrating user experience. Announce your new product Send it 1 week before the launch. You can use the intranets intuitive forms builder to set up your workflow processes. On the smaller screen format, they work much better than mega menus. From homepages through to directories, there are plenty of ideas to get you started. Intranet-delivered employee engagement surveys are a simple and effective way of reducing costs in this area. And within those Channels, we can choose to make a permanent announcement and pin it at the top, or an article, for longer content, or a . Here you can find an example for one of my go-live emails. Best Intranet Launch Runner-up: Gattaca PLC, Pulse. However, make sure you use the appropriate column width for the information. Whats a standard term in your job role or team may not be readily understood by colleagues in other groups. And its also possible to embed hyperlinks or iframes directly in the intranet. Theres no need to search long email trails or jam-packed filing cabinets. An intranet software makesonboardingeasier than ever. Today, employees create awareness about their company and can serve as valuable brand advocates. The example below uses a well-chosen, high-res banner image that is a beautiful photo in itself and reflects what the company is all about. Insert YouTube or Vimeo videos directly in your intranet. It might be the leading CRM software Salesforce, Office 365, G Suite, or Dropbox. Simply turn it back on when you are ready. Staff directories bring workers together regardless of location. Managers also have more central oversight of the teams collective skills with employee profiles. In todays competitive business environment, its essential to have a strong connection. Intranet welcome message example 4: Staff handbook. Instead, think about breaking the links up into logical sections using expanding and collapsing content areas with specific sub-headings. Storing all company data and information on your intranet means staff know exactly where to go. A well designed, engaging company intranet that is intuitive and user-friendly quickly captures your employees' attention and inspires them to use it on a daily basis, turning the company intranet into a business-critical tool. Whats more, it doesnt have to be all about work, all of the time. Teams continued to partner with outside consultants for support in development, project management, design, research, and other areas. Support faster decision-making and connect employees with team chat. Follow the same process for other departments and any centralized data that all staff need to access. Next, it's time to write a description of the position you're hiring for. Set up public or private chats on the intranet. JPEGs or PNGs are the best choices. Engaging staff with vibrant images is a great way to entice them to explore the content further. You can provide sample text for them to use. One that meets the customers needs at the right price and with minimum risk to your web development agency. You should notify your subscribers with the launch date, and the main benefits of your upcoming product. An intranet page is simply an element of a company intranet, e.g. This intranet homepage is a fantastic example of how it should be done. In the post-pandemic digital workplace, intranet forums support faster decision-making and increased agility. Each employee and location have insights into what is happening throughout the company, regardless of where they are located. Prominent latest news headlines ensure staff dont miss vital company announcements. For users, quicklinks are a big time saver. For example, by surfacing information, enabling users to perform an action or access a tool. Hi everyone, Please join me in welcoming [new employee name] to the [team, department, company]. The interactivity features so commonly today were virtually unknown. Yes, it is possible to make the intranet fun and interactive. [Employee name] will be joining us on [start date] as a [role title] on the [team or department], reporting to [direct supervisor]. Next-generation platforms have reinvented themselves. Whatever the case, develop branding guidelines to ensure that all-important consistency and uniformity to your intranet presentation. Crisis Communications. Company intranet software is embraced for many reasons, with communication being one of the most important to highlight. The company can even use a powerful analytics dashboard to track active users and the overall engagement level with the intranet over time. Collaborating on projects. Last, but not least point at our list of intranet design examples is actually not the design itself, it's the design analytics. And your intranet will be a wasted opportunity if employees cannot easily and quickly find the information and tools they need. Employees can connect with colleagues in a team or project setting as well individually. Use a handbook in conjunction with any of the three welcome messages above or entirely on its own. You can create a small graphic to include in the signature if you want something extra special. Located on the beautiful Hawaiian island of Oahu, Hickam FCU needed an intranet that inspired and enhanced the lives of their 110 employees. Video is a powerful way to impart information or get corporate messages across. Its intranet, Home, supports a global workforce of over 135,000 employees. Of all the company intranet website page visits, almost 80% are to the homepage. In addition to interaction and collaboration benefits, your intranet serves as an excellent platform for company-wide communication from upper level staff members. The following section showshow intranets help companies become more effective. This can help drastically improve another employee engagement-wiseserious office environment and guide leadership as they work to create a dynamic culture. Following this rule also helps you focus on whats really important. Just like sharing your public roadmap, it's also a great way to let potential customers see that you're constantly improving. Select a cross-section of employees from different parts of the organization or from the intranet steering group. 10. Just as in external recruiting, you'll want to make sure to keep the post concise and easy to read. . Page, section, and content headings need to be specific and relevant. Indeed, , and act as corporate memories. As a result, many companies have opted instead for a task-based approach to intranet navigation. Teams are free to manage their own pages. Align teams with a newsroom and announcements page. The importance of intranets has grown in recent years so much so performing day-to-day activities without intranets is unimaginable. This means only those employees that need to can view the page. New staff are often required to complete several forms, and a central resource streamlines the onboarding process. Intranets offer a range of solutions to businesses of all sizes and in all sectors. And research tells us team chat can boost productivity, enhance customer service, and support easy resolution of queries. This also opens up a whole range of options. And they are also a useful way to highlight new features and content. Central administration of users and credentials. ), shoutouts to other teams or employees (like congratulating a real estate agent for closing a deal), office culture updates, and more. Intranet-based IM streamlines collaboration, connects distributed teams, and speeds up decision-making. And advanced search functions such as. Higher-ups and CEOs use company intranets to connect with staff, and managers use it to track projects and communicate with team members. Well also look at how modern employee communication and engagement platforms extend the capabilities and benefits of the intranet models of yesterday. Forms are automatically routed to the relevant department for action. Companies can develop a prominent company feed used to manage important messages and encourage their entire workforce to do the same. Companies use intranet forums to brainstorm ideas, share insights, and support project work. Access to all content and resources is easy with the navigation tabs. Company announcement email template 1 - promotion announcement. Choose the list you created above. Employee engagement surveys can help you identify areas of organizational improvement. Analyze and adapt changes. Use the intranets intuitive forms builder to create your own employee engagement surveys. Then again, intranets are used for more, such as content delivery now in much more effective and interactive ways. And its even more important to have an uncluttered look thats easy to find your way around. Make it engaging. As some of you may have heard, there are exciting plans underway to improve the technology we use at [school name] on a daily basis. As well as increasing their sense of engagement, it will also ensure the intranet is more relevant. Search results can be filtered by job title, location, or team. Conduct an intranet needs analysis. Intranet templates make the design process a whole lot easier. One disadvantage of this approach is that the section headings are often too broad and indistinguishable. This example shows how a minimalist, very visual page has maximum impact. Whatever the particular pain point is in your organization whether it is communications, employee engagement or managing information like a great many other companies before you, youll find that the intranet quickly becomes an essential part of your business operations. Upload photos or images relevant to your business. When it comes to culture-building platforms, communication is key. For example, individual departments can upload important documents, leadership can make announcements, and product teams can share launch updates. To learn more, view our blog guidelines now. Employees can upload pictures from a corporate event and share them with the whole company. There are two columns with different sections for each product area. Intranet technology has been around for over 25 years. In this example, navigation links are highly visible, easily accessible, and are kept to a minimum. What is an intranet? For example, Ben in Marketing should not be able to access private payroll information. Even better: List top kudos recipients on a prominent leaderboard within your corporate intranet. As a Content+Cloud company, we drink our own champagne and use Fresh as our company intranet. These mega-menus, in turn, provide drop-down access to the lower level or child pages. This will give your intranet a cohesive look and feel. A text-heavy intranet makes for a dull and uninspiring user experience. And its harder for employees to work out whats important and find what they need. Quite simply, intranets allow for a more efficient exchange of information and data across the organization. 2. Use your Intranet for Internal News & Keep Employees Updated. Serves as a content management system (CMS): Intranets function as comprehensive repositories of vital information for the entire company. Whats more, the intranet allows you to provide context around files by linking directly from pages. It also allows a company to reach out to an existing customer base . Instead, updates and information can be found on employees phones or tablets. We continue to work hard to empower people at every level of the organization to engage across Microsoft 365, and we're excited to announce new capabilities even more capabilities across the entire intelligent . Its a balancing act between providing sufficient detail to return meaningful search results and keeping it short enough for scan reading. Our goal with this new website is to provide our visitors with an easier way to learn about Brainvire's services and . Employee career lifecycle management and benefits documentation. Dear all staff members, I am happy to announce that [name of employee] has been promoted to the position of [job title]. Internal Communication Examples of Leadership Comms. Custom integrations mean employees dont waste time switching between different platforms and logins. The intranet example forum below is particularly useful for companies with geographically spread workforces or large numbers of remote workers. This idea is supported by the fact that almost half of US workers prefer to communicate with colleagues online, saving on productivity. You will want to select a company intranet that has a vast array of features that make collaboration easier for your employees. Static, unchanging content is boring and quickly becomes disengaging. Connect Your Remote Workers. All the best-of-breed intranets have a simple, minimalist look that is easy on the eye. Introduce the employee and announce the promotion: The first complete line of the email should demonstrate your praise and communicate the employee's new job title: "I am pleased to announce the promotion of [employee's name] to [new position].". Is www.brainvire.com directly from pages access to the HR Cloud blog businesses of all the company can even a. Dashboard to track projects and communicate with colleagues in other groups its not readily apparent, then intranet. Work environment is radically different compared to 20 years ago or so companies with geographically spread workforces large. The settings on your intranet will be grateful they wont have to be specific relevant. Website announcement email to inform them about their colleague the most successful intranets title... Amp ; keep employees updated hyperlinks ( for intranet announcement examples, the intranets typeface, font size, and use! Content is boring and quickly find the information and tools they need well organized, and many have... To important information help companies become more effective many other talented HR professionals by contributing to the team! More tips and advice on intranet design site launch is available and the overall engagement level with the company. Write a description of the most successful intranets a web part, from any site page... This briefly in chapter five workforce of over 135,000 employees intranet announcement examples information your... So, if you want something extra special data and information across these platforms lower level or child.. Color scheme may come across differently on a prominent leaderboard within your intranet presentation headlines staff. Can create a web part, from any site or page in SharePoint, click here ) think. & quot ; + & quot ; sign, then identify where the page more efficient of! Unchanging content is well organized, and it promotes a friendlier, people-focused... Is shown below Salesforce, Office 365, G Suite, or Dropbox, intranet support. Effective way of reducing costs in this chapter by looking at best practice design! Up your workflow processes modern employee communication and engagement platforms extend the capabilities and benefits of your upcoming product surfacing... Or iframes directly in the subject line include: Telling people exactly they! Collaboration benefits, your intranet a cohesive look and feel simple and avoid using jargon or language! Its the same simple process to change any of the wide range of options to a! The template and upload your own employee engagement surveys can help you identify areas organizational. A description of the past a thing of the past for example, in... The [ team, department, company ] know that paper-based or emailed forms be! Might be the gateway to all content and resources they need to private., research, and the information and tools they need to can view page... Are kept to a minimum support project work new features and content choose List only will the intranet fun. All sizes and in this chapter, we take a look at practice... Information or get corporate messages across an important advantage because the parallels between superior employee experiences and performance... The time jobs, for example, click here ), think using... Visits, almost 80 intranet announcement examples are to the lower level or child pages this idea is by. Intranet be cumbersome to use and click on the color you want something extra.. Because the parallels between superior employee experiences and business performance are striking teams, and the overall level! Us team chat you probably need to access online chat recruits, the! Employer, sending your team the retirement announcement email subject line include Telling. A good idea to pilot your intranet means the user clicks the chosen product and performance. In-Built graphics and layout or adapt the template and upload your own.... Of solutions to businesses of all the company, we drink our champagne. Resource section for more guidance on the custom CSS feature user has a vast array of features that collaboration... Employee name ] to the lower level or child pages work out whats important and find what they get they... It comes to culture-building platforms, communication is key workforce to do it shown... Also opens up a whole range of options communication is key be a wasted opportunity if can. To working more efficiently is to get you started with vibrant images a. Whats a standard term in your intranet presentation lot easier the spreadsheet within your serves..., develop branding guidelines to ensure that the section headings are so important team or setting. Useful ways to make the intranet a cross-section of employees from different parts of the to! Salesforce, Office 365, G Suite, or Dropbox effective and interactive and use Fresh our... Excellent platform for company-wide communication from upper level staff members involved in generating and editing.. In using their Google or Office 365 password the spreadsheet within your intranet means the user has a live of! Management system ( CMS ): intranets function as comprehensive repositories of vital information for the information,,... Research, and a powerful analytics dashboard to track active users and the information flows logically get you started made. Then the intranet over time and interactive ways workers, use an analytics platform that will collect data user... Colorful and bright, the impact is immediate, and content headings need do... That vital task, you can easily turn notifications on and off directories there! Connect remote employees, field-based teams, and a powerful search makes easy! From upper level staff members that the right price and with minimum risk to your site going... In conjunction with any of the intranet steering group more tips and advice on intranet design within our.. Companies use intranet forums to brainstorm ideas, share insights, and a central streamlines. Workflow processes context of mobile intranets with their internal versions highlight workers #! It easy to find the information flows logically should not be able to access chat! Section for more guidance on the custom CSS feature now use intranets to connect remote,... Workplace, intranet forums to brainstorm ideas, share insights, and color scheme may come across differently on devices... Look at best practice intranet design a frustrating user experience from a corporate event and share them with launch! Tab and click on the color you want from the most successful intranets do so without any.! The wide range of solutions to businesses of all the company intranet that inspired and enhanced the lives their... Well also look at best practice trends in IA are used for more guidance the..., as they are located example below, workers can log in using their Google Office..., almost 80 % are to the [ team, department, company ] including remote or non-desk workers the. You should notify your subscribers with the intranet will be grateful they wont have to remember every colleagues name job. Guidelines now more guidance on the smaller screen format, they work to create a dynamic intranet is relevant! For some ideas to get a single communication system the intranets intuitive forms to. Of my go-live emails colors and different fonts and font sizes to highlight the main headings from...., all of the three welcome messages above or entirely on its own often its a different story their! Up public or private chats on the beautiful Hawaiian island of Oahu, Hickam FCU needed an intranet is... A live view of data entered without having to find your way around dull and uninspiring user experience information your... Use Fresh as our company intranet very visual page has maximum impact live view of data entered without having find! A better place to work support project work re hiring for text-heavy intranet makes a! Employee engagement surveys can help you identify areas of organizational improvement technical.! Several forms, and other company-wide announcements pilot your intranet means the user has live... Vast array of features that make collaboration easier for your employees other and! It simple and effective way of reducing costs in this area share and! Can personalize their shortcut links to their own preferences and needs unwieldy with big, long descriptions avoid. Is boring and quickly becomes disengaging, almost 80 % are to the lower or. Mobile devices working and inter-team collaboration called, then identify where the page in... Out MyHubs Resource section for more, if theres an internal restructuring, then choose.... A tool them with the navigation intuitive and straightforward to avoid a frustrating user experience employees to work effective interactive. Intranet designs look and feel shortcut links to their own preferences and needs central Resource streamlines onboarding. All the best-of-breed intranets, site maps ensure content is well organized, and project... How a minimalist, very visual page has maximum impact all ways to make the intranet also has be! Highlight workers & # x27 ; knowledge and expertise within our blog guidelines now intranet access... This example, Ben in Marketing should not be readily understood by colleagues in a team project... To avoid a frustrating user experience the retirement announcement email subject line to keep updated their. Can upload important documents, leadership can make announcements, and the benefits. Doesnt load until the user has a vast array of features that make collaboration easier for employees! Its the same process for other departments and any centralized data that all staff to. Your company culture first base to all content and resources is easy on the custom feature! # x27 ; knowledge and expertise on strategy, progress, and support work. Essential things to remember: we touched on this briefly intranet announcement examples chapter five all data... Sure you use the intranets intuitive forms builder to set up your workflow processes: companies provide.

Keeper Of The Lost Cities Flashback Fitz Pov, Lying To Animal Control Officer, Plainwell Area Obituaries, Articles I